| 1. Main Outlook Features | |
|---|---|
| Ctrl+1 | Switch to Mail |
| Ctrl+2 | Switch to Calendar |
| Ctrl+3 | Switch to Contacts |
| Ctrl+4 | Switch to Tasks |
| Ctrl+5 | Switch to Notes |
| Ctrl+6 | Switch to Folder List in Navigation Pane |
| Ctrl+7 | Switch to Shortcuts |
| Ctrl+Shift+b | Open Address Book |
| 2. Messages in Main View |
|---|
| Main Window | |
|---|---|
| Tab/Shift+Tab | Cycle forward / backward between screen elements (Navigation Pane, Message List, Search, Reading Pane) |
| Ctrl+Shift+i | Go to Inbox folder |
| Ctrl+Shift+o | Go to Outbox folder |
| Ctrl+y | Go to another folder as specified |
| F3/Ctrl+e | Go to Search box |
| Ctrl+m/F9 | Check for new messages |
| Alt+Arrow Left/Alt+Arrow Right | Go back to previous view / forward to next view |
| Ctrl+n | Create new message |
| Ctrl+Shift+m | Create new message (from any Outlook view) |
| Navigation Pane | |
|---|---|
| Arrow Up/Arrow Down | Navigate downward / navigate upward in Navigation Pane. Press space or enter to select. Press shift+tab and/or tab to jump between Message List and Navigation Pane |
| Arrow Left/Arrow Right | Collapse or expand group in message list |
| a...z | Jump to folder with letter typed. If more than one folder exists, immediately continue typing second or third letter until reaching folder |
| F2 | Rename folder |
| Delete | Delete folder |
| Message List and Single Messages | |
|---|---|
| Tab/Shift+Tab | Cycle forward / cycle backward between Screen Elements (e.g. Navigation Pane, Message List, Search, Reading Pane) |
| Arrow Down/Arrow Up | Move down / move up between messages |
| Arrow Left/Arrow Right | Collapse / expand groups (e.g. week) |
| Shift+Arrow Down/Shift+Arrow Up | Select multiple adjacent messages |
| press and hold ctrl, arrow up/arrow down and space | Select multiple non-adjacent messages |
| Ctrl+Shift+v | Move message to folder |
| Insert | Add Quick Flag to message |
| Ctrl+Shift+g | Add Custom Flag to message |
| Ctrl+Alt+j | Mark message as not junk |
| Ctrl+q/Ctrl+u | Mark as read or unread |
| Ctrl+Alt+m | Mark for Download |
| Ctrl+Alt+u | Clear Mark for Download |
| Ctrl+Shift+w | Display blocked content menu. Press ctrl+shift+w, then p to download blocked pictures/images. |
| Alt+Enter | Show email properties |
| Ctrl+Shift+s | Post to folder |
| Ctrl+Shift+y | Copy item to folder |
| Space/Shift+Space | Page down / page up through message text in Reading Pane |
| Enter | Open message |
| Ctrl+./Ctrl+, | Jump to next/previous message (in single message view) |
| Ctrl+p | Print Message |
| Most Shortcuts work in Message List and when viewing single messages | |
| 3. Messages in Compose View |
|---|
| Manage Messages | |
|---|---|
| Tab | Cycle between To, Cc, Subject, and Message Body |
| Alt+m | Choose From account from which to send message |
| Alt+u | Jump to subject |
| Alt+s | Send |
| Ctrl+s/Shift+F12 | Save Message |
| F12 | Save Message as |
| Ctrl+click | Jump to URI while in edit mode |
| Ctrl+k | Insert hyperlink |
| Alt+n, then a,f | Attach File to message: Insert => Add F |
| Alt+n, then a,s | Add Signature to message: Insert => Add Signature |
| Format Message Body | |
|---|---|
| Ctrl+x/Ctrl+c/Ctrl+v | Cut/ copy/ paste |
| Alt+o | Display Format menu |
| Ctrl+Shift+p | Display Font dialog box |
| Shift+F3 | Switch case between all upper, all lower, and first letter upper. |
| Ctrl+Shift+k | Switch case to/from small capitals |
| Ctrl+b | Switch format to/from bold |
| Ctrl+i | Switch format to/from italic |
| Ctrl+u | Switch format to/from underline |
| Ctrl+Shift+l | Add/remove bullets |
| Ctrl+l | Align left |
| Ctrl+r | Align right |
| Ctrl+e | Align center |
| Ctrl+t/Ctrl+Shift+t | Increase / decrease indent |
| Ctrl+[/Ctrl+] | Increase / decrease font size (or use or ctrl+shift+; |
| Ctrl+Space | Clear formatting (or use ctrl+shift+z) |
| Ctrl+Shift+h | Delete next word |
| Ctrl+Shift+j | Stretch paragraph to fit between margins |
| Ctrl+Shift+s | Apply styles |
| Ctrl+t | Create hanging indent |
| Ctrl+Shift+t | Reduce hanging indent |
| Ctrl+k | Insert hyperlink |
| Ctrl+q | Remove paragraph formatting |
| 4. Create Items | |
|---|---|
| Ctrl+Shift+a | Create appointment |
| Ctrl+Shift+c | Create contact |
| Ctrl+Shift+l | Create distribution list |
| Ctrl+Shift+x | Create fax |
| Ctrl+Shift+e | Create folder |
| Ctrl+Shift+j | Create Journal entry |
| Ctrl+Shift+q | Create meeting request |
| Ctrl+Shift+m | Create message |
| Ctrl+Shift+n | Create note |
| Ctrl+Shift+h | Create new Microsoft Office document |
| Ctrl+Shift+s | Post to this folder |
| Ctrl+t | Post reply in this folder |
| Ctrl+Shift+p | Create Search Folder |
| Ctrl+Shift+k | Create task |
| Ctrl+Shift+u | Create task request |
| 5. Calendar Shortcuts |
|---|
| Create and Manage Appointments | |
|---|---|
| Tab/Shift+Tab | Select next/ select previous appointment in Calendar View |
| Ctrl+n | Create new appointment (when in Calendar) |
| Ctrl+Shift+a | Create new appointment (in any Outlook view) |
| Ctrl+Shift+q | Create new meeting request |
| Ctrl+g | Set up recurrence for an appointment or task |
| Tab/Shift+Tab | Jump to next / previous input field |
| Ctrl+f | Forward an appointment or meeting |
| Ctrl+r | Reply to meeting request with message |
| Ctrl+Shift+r | Reply All to meeting request with message |
| Calendar Views | |
|---|---|
| Ctrl+Alt+1 | Switch to Day view |
| Ctrl+Alt+2 | Switch to Work Week view |
| Ctrl+Alt+3 | Switch to Full Week view |
| Ctrl+Alt+4 | Switch to Month Week view |
| Alt+1...0 | View from 1 through 10 days |
| Navigate Calendar | |
|---|---|
| Ctrl+Tab/F6 | Move between Calendar, TaskPad, and Folder List |
| Tab/Shift+Tab | Select next/ select previous appointment |
| Arrow Left/Arrow Right | Go to previous / next day |
| Arrow Up/Arrow Down | Go up / down in current view |
| Home/End | Go to beginning/end of current view |
| Page Up/Page Down | Jump one page up/ one page down |
| Shift+Arrow Up/Shift+Arrow Down | Day View: Extend / reduce selected time |
| Alt+Arrow Down/Alt+Arrow Up | Go to same day in next / previous week |
| Alt+Page Down/Alt+Page Up | Go to next or previous month |
| Alt+Home/Alt+End | Go to start or end of week |
| Ctrl+g | Go to date |
| 6. Contacts Shortcuts | |
|---|---|
| F3/Ctrl+e | Find contact or other item |
| F11 | Enter name in Search Address Books box |
| Shift+letter | In Table or List view of contacts, go to first contact that starts with specific letter |
| Ctrl+a | Select all contacts |
| Ctrl+f | Create new message addressed to selected contact |
| Ctrl+j | Create Journal entry for selected contact |
| Ctrl+n | Create new contact (when in Contacts) |
| Ctrl+Shift+c | Create new contact (from any Outlook view) |
| Ctrl+o/Ctrl+Shift+Enter | Open contact form for selected contact |
| Ctrl+Shift+l | Create new distribution list |
| Ctrl+p | |
| F5 | Update list of distribution list members |
| Ctrl+y | Go to different folder |
| Ctrl+Shift+b | Open Address Book |
| Ctrl+Shift+f | Use Advanced Find |
| Ctrl+Shift+. | In an open contact, open next contact listed |
| Esc | Close contact |
| Ctrl+Shift+x | Open Web page for selected contact (if one is included) |
| Alt+d | Open Check Address dialog box |
| Alt+Shift+1 .. 3 | In contact form, under Internet, display message 1 .. 3 information |
| Ctrl+Shift+d | Dial new call |
| 7. Tasks Shortcuts | |
|---|---|
| Alt+F2 | Show or hide To-Do Bar |
| Alt+c | Accept task request |
| Alt+d | Decline task request |
| Ctrl+e | Find task or other item |
| Ctrl+y | Open Go to Folder dialog box |
| Ctrl+n | Create new task (when in Tasks) |
| Ctrl+Shift+k | Create new task (from any Outlook view) |
| Ctrl+Shift+u | Create new task request |
| Ctrl+o | Open selected item |
| Ctrl+p | Print selected item |
| Ctrl+a | Select all items |
| Ctrl+d | Delete selected item |
| Ctrl+f | Forward task as an attachment |
| Shift+Tab | Switch between Navigation Pane, Tasks list, and To-Do Bar |
| Ctrl+j | Open selected item as Journal item |
| Ctrl+z | Undo last action |
| Insert | Flag an item or mark complete |
| 8. Business Card View | |
|---|---|
| a-z | One or more letters of name that card is filed under or name of field that you are sorting by will select specific card in list |
| Arrow Up/Arrow Down | Select previous / select next card |
| Home/End | Select first / select last card in list |
| Page Up/Page Down | Select first card on current page / next page |
| Arrow Right/Arrow Left | Select closest card in next / previous column |
| Ctrl+Space | Select or cancel selection of active card |
| Shift+Arrow Up/Shift+Arrow Down | Extend selection to previous / next card |
| Ctrl+Shift+Arrow Up/Ctrl+Shift+Arrow Down | Extend selection to previous or next card, regardless of starting point |
| Shift+Home/Shift+End | Extend selection to first / last card in list |
| Shift+Page Up/Shift+Page Down | Extend selection to first / last card on previous page |
| Tab/Shift+Tab | Move to next / move to previous field |
| Enter | Move to next field, or add line to multiline field |
| Shift+Enter | Move to previous field without leaving active card |
| F2 | Display insertion point in active field to edit text |
| 9. Other Outlook 2010 Shortcut | |
|---|---|
| Ctrl+Alt+s | Define Send/Receive groups |
| Shift+F9 | Start send/receive for current folder, retrieving full items (header, item, and any attachments) |
| Ctrl+b | Display Send/Receive progress when send/receive is in progress |
| Ctrl+Alt+Shift+F12 | Save Form Design |
| Ctrl+Shift+F11 | Save Form Data |
| Ctrl+n when on InfoPath folder. | Create new InfoPath form |
| Ctrl+Shift+w | Select Message InfoBar and, if available, show menu of commands |
| Alt+F11 | Open Visual Basic Editor |
| Alt+F8 | Play Macro |
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